Run Van Sales & Distributor Workflows

Introduction

Van sales, or Direct Store Delivery (DSD), is a specialized model where the warehouse is essentially on wheels. To run van sales and distributor workflows successfully, your team must be able to sell, invoice, and deliver stock all in one visit. This requires a high level of coordination between inventory management and field operations.

Managing Inventory on Wheels

The biggest challenge when you run van sales and distributor workflows is stock accuracy. If the driver doesn't know exactly what is in the van, they cannot fulfill orders on the spot. A digital "van stock" log — updated at loading and after every sale, even on a shared spreadsheet at first — ensures every sale is immediately deducted from the vehicle's inventory instead of discovered missing at end-of-day reconciliation.

On-Site Invoicing and Payments

To run van sales and distributor workflows efficiently, you must move away from manual handwritten invoices. Mobile invoicing allows drivers to print or email receipts immediately. Furthermore, integrating payment options like Chip or Billplz allows for instant cashless payments at the storefront, reducing the risks associated with carrying large amounts of cash.

Restocking and Fulfillment

Finally, a smooth workflow requires a clear link back to the main warehouse. When you run van sales and distributor workflows, set a stock threshold that automatically triggers a "re-load" request for the van rather than waiting for the driver to run out mid-route. If certain items need to be shipped rather than delivered by hand, a last-mile courier or shipping platform (such as Delyva) rounds out your distribution network for the orders your van team can't reach directly.